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CA reports & financials
The standard reports your accountant asks for — Profit & Loss, Balance Sheet, Cash Flow and Trial Balance — already reconciled and ready to download or share.
Read this first
- ▸ Profit & Loss answers ‘did I make money?’ — sales minus costs and expenses.
- ▸ Balance Sheet shows what you own and owe at a point in time.
- ▸ Everything is built from your own bills, so it's always reconciled.
Being straight with you
- • Profit & Loss summary is available early; full statements (Trial Balance, Balance Sheet, Cash Flow, schedules) are Samridhi and above.
- • If the Balance Sheet doesn't balance, it's usually a missing opening balance or entry — MGH Books flags the difference to fix.
Step by step
- 1
Open Reports
ReportsChoose the report you need and the period (this month, year, or custom).
- 2
Read it plainly
P&L reads top-to-bottom: income, minus cost of goods, minus expenses = profit. Click any number to see the bills behind it.
- 3
Share with your CA
Download as PDF/Excel, or give your CA login access to pull reports directly.
The four reports your CA actually asks for
There are dozens of reports, but four do most of the work. Here's what each one answers, in plain English.
| Report | Answers | When |
|---|---|---|
| Profit & Loss | Did I make money this period? | Monthly & year-end |
| Balance Sheet | What do I own and owe right now? | Year-end & on demand |
| Cash Flow | Where did my cash actually go? | When cash feels tight |
| Trial Balance | Do all my account balances tally? | The CA's starting point |
Profit & Loss, plainly
Read it top to bottom: income (sales), minus the cost of what you sold, gives gross profit; minus your other expenses (rent, salaries) gives net profit — the real bottom line.
Click any number to see the exact invoices and bills behind it, so the report is something you use, not just file.
Balance Sheet: what you own and owe
A snapshot at a point in time: your assets (cash, stock, what customers owe you, equipment) on one side, and your liabilities (what you owe suppliers, loans) plus your capital on the other. The two sides must balance — hence the name.
Cash Flow & Trial Balance
Cash Flow shows where money moved — useful when you're profitable on paper but short on cash. The Trial Balance lists every account balance and is the reconciled starting point your CA uses to finalise your accounts.
Sharing with your CA: access vs export
Two clean options. Either download the reports as PDF/Excel and send them, or give your CA a login with the right role so they pull exactly what they need themselves — no back-and-forth, no stale files.
Why it's always reconciled
Because every report is built from the same invoices, bills and payments you already record — not re-keyed into a separate tool — your statements reconcile by design. That's what turns year-end from a scramble into a download.
Troubleshooting
The Balance Sheet doesn't balance
Fix: Usually a missing opening balance or an unrecorded entry. MGH Books flags the difference — add the missing item and regenerate.
A report looks empty
Fix: Check the date range, and that transactions for the period are entered (not left as drafts).
Report numbers differ from my GST return
Fix: Because both come from one set of books they should match; a draft invoice or an unrecorded credit note is the usual cause.
Words you’ll see (in plain English)
- Trial Balance
- A list of all account balances that should tally — the CA's starting point.
- Profit & Loss
- Income minus costs and expenses for a period — did you make money.
- Balance Sheet
- A snapshot of what you own and owe at a point in time.
- Cash Flow
- A statement of where your cash came from and went.
- Reconciled
- Books that agree across GST, bank and ledgers — no hidden differences.
Ready to try it?
Open Reports